🔒 Privacy Policy

1. Information We Collect

1.1 Calculator Input Data

When you use our gratuity calculators, you may enter the following information:

• Basic Salary: Your monthly basic salary amount
• Years of Service: Length of employment with your company
• Contract Type: Limited or unlimited contract status
• Country/Location: Where you work (UAE, Saudi Arabia, etc.)
• Exit Type: Resignation, termination, or contract expiry

Important: This calculator input data is processed locally in your browser and is NOT stored on our servers or transmitted to us. All calculations happen on your device for maximum privacy.

1.2 Automatically Collected Information

When you visit our website, we automatically collect certain technical information:

• Device Information: Device type, operating system, browser type and version
• Usage Data: Pages visited, time spent on pages, click patterns
• IP Address: Your Internet Protocol address (anonymized)
• Referral Source: Website or search engine that referred you
• Location Data: General geographic location (country/city level only)

1.3 Information You Provide

If you contact us through our contact form or email, we collect:

• Contact Information: Name and email address
• Message Content: Your inquiry, questions, or feedback
• Optional Information: Country, subject category, and any other details you choose to share

1.4 Information We Do NOT Collect

We explicitly do NOT collect:

• Personal identification numbers (passport, ID, visa numbers)
• Social security or insurance numbers
• Bank account or payment information
• Employer names or company details (unless you provide them)
• Precise GPS location data
• Sensitive personal data (health, religion, political views)

2. How We Use Your Information

We use the collected information for the following purposes:

2.1 Providing Calculator Services

• Process gratuity calculations locally in your browser
• Display accurate results based on current labor laws
• Provide country-specific calculation formulas

2.2 Website Improvement and Analytics

• Understand which calculators are most useful to visitors
• Identify technical issues and bugs to fix
• Analyze user behavior to improve website design and navigation
• Monitor website performance and loading speeds

2.3 Communication and Support

• Respond to your inquiries and support requests
• Send follow-up information related to your questions
• Provide updates about calculator features or legal changes (if you opt-in)

2.4 Legal Compliance and Security

• Comply with applicable laws and regulations
• Protect against fraud, abuse, and security threats
• Enforce our Terms of Service and policies
• Respond to legal requests from authorities

3. Cookies and Tracking Technologies

3.1 What Are Cookies?

Cookies are small text files stored on your device when you visit our website. They help us remember your preferences and understand how you use our site.

3.2 Types of Cookies We Use

3.3 Third-Party Cookies

We may use third-party services that set their own cookies:

• Google Analytics: Website traffic analysis and user behavior tracking
• Google AdSense (if applicable): Display relevant advertisements
• Social Media Plugins: Enable sharing to social platforms

3.4 Managing Cookies

You have control over cookies:

• Browser Settings: Most browsers allow you to refuse or delete cookies through settings
• Opt-Out Tools: Use browser extensions or privacy tools to block tracking
• Google Analytics Opt-Out: Install the Google Analytics opt-out browser add-on

Note: Disabling essential cookies may affect website functionality.

4. Data Storage and Security

4.1 How We Store Data

Different types of data are stored differently:

• Calculator Inputs: Processed locally in your browser, NOT stored on our servers
• Contact Form Data: Stored securely on our servers for support purposes
• Analytics Data: Stored by third-party analytics providers (e.g., Google Analytics)
• Cookies: Stored on your device, manageable through browser settings

4.2 Data Retention

• Contact Inquiries: Retained for up to 2 years for support records
• Analytics Data: Retained for up to 26 months (Google Analytics default)
• Server Logs: Retained for up to 90 days for security monitoring
• Calculator Data: NOT retained (processed locally only)

4.3 Security Measures

We implement appropriate technical and organizational measures to protect your information:

• Encryption: HTTPS/SSL encryption for all data transmission
• Access Controls: Limited access to personal data on need-to-know basis
• Regular Updates: Security patches and software updates
• Backup Systems: Regular data backups with encryption
• Monitoring: Continuous security monitoring and threat detection

5. Third-Party Services

We may use the following third-party services that may collect and process your information:

5.1 Analytics Services

• Google Analytics: Website traffic analysis and user behavior tracking
• Purpose: Understand visitor demographics, popular pages, and user journeys
• Data Collected: IP address (anonymized), device info, pages visited, referral source
• Privacy Policy: Google Privacy Policy

5.2 Advertising Services (If Applicable)

• Google AdSense: Display relevant advertisements on our website
• Purpose: Generate revenue to maintain free calculator services
• Data Collected: Browsing behavior, interests, demographics
• Ad Settings: Manage ad preferences at Google Ad Settings

5.3 Hosting and Infrastructure

• Web Hosting Provider: Hosts our website and stores contact form data
• Content Delivery Network (CDN): Ensures fast page loading globally
• Email Service Provider: Processes and delivers contact form submissions

5.4 Third-Party Links

Our website may contain links to external websites (e.g., government labor ministry sites, legal resources). We are NOT responsible for the privacy practices or content of these third-party sites. Please review their privacy policies separately.

6. Your Privacy Rights

You have the following rights regarding your personal information:

6.1 Right to Access

You have the right to request access to your personal data we hold. We will provide a copy of your data in a commonly used electronic format.

6.2 Right to Rectification

You can request correction of inaccurate or incomplete personal information we hold about you.

6.3 Right to Erasure ("Right to be Forgotten")

You can request deletion of your personal data when:

• The data is no longer necessary for the purposes it was collected
• You withdraw consent and there's no other legal basis for processing
• You object to processing and there are no overriding legitimate grounds
• The data was unlawfully processed

6.4 Right to Restriction of Processing

You can request that we limit how we use your data in certain circumstances.

6.5 Right to Data Portability

You can request to receive your personal data in a structured, machine-readable format and transmit it to another service provider.

6.6 Right to Object

You can object to processing of your personal data based on legitimate interests or for direct marketing purposes.

6.7 Right to Withdraw Consent

Where processing is based on consent, you can withdraw your consent at any time without affecting the lawfulness of processing before withdrawal.

6.8 How to Exercise Your Rights

To exercise any of these rights, please contact us at: privacy@expatgratuitycalculator.com

We will respond to your request within 30 days. We may ask you to verify your identity before processing your request.

7. Children's Privacy

Our website and services are NOT directed to children under the age of 18. We do not knowingly collect personal information from children under 18.

If you are a parent or guardian and believe that your child has provided us with personal information, please contact us immediately at privacy@expatgratuitycalculator.com. We will take steps to delete such information from our systems.

Age Verification: By using our website, you represent that you are at least 18 years of age or accessing the site under parental supervision.

8. International Data Transfers

Our website serves users globally, including in the GCC region (UAE, Saudi Arabia, Qatar, Oman, Bahrain, Kuwait) and beyond. Your information may be transferred to and processed in countries other than your country of residence.

8.1 Data Transfer Safeguards

When transferring data internationally, we ensure appropriate safeguards are in place:

• Use of Standard Contractual Clauses approved by relevant authorities
• Transfer to countries with adequate data protection laws
• Implementation of additional security measures for cross-border transfers

8.2 Server Locations

Our servers and third-party service providers may be located in various countries. We select providers that maintain high data protection standards.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors.

9.1 How We Notify You

• Last Updated Date: Displayed at the top of this policy
• Website Banner: Prominent notice on homepage for material changes
• Email Notification: If you've contacted us, we may email you about significant changes

9.2 Your Acceptance

By continuing to use our website after changes to this Privacy Policy, you acknowledge and accept the updated terms. We encourage you to review this policy periodically.

9.3 Version History

• Version 1.0 - January 21, 2026: Initial publication

10. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Privacy Contact Information

• Email: privacy@expatgratuitycalculator.com
• General Support: support@expatgratuitycalculator.com
• Response Time: Within 30 days of receipt

Data Protection Officer

For serious privacy concerns or GDPR-related requests, you may contact our Data Protection Officer at: dpo@expatgratuitycalculator.com

Supervisory Authority

If you are located in the EEA and believe we have not adequately addressed your privacy concerns, you have the right to lodge a complaint with your local data protection supervisory authority.